Unfortunately, spam is an inevitable part of todayâ€™s digital world.Â The bad news is if you have your spam settings set too tightly, you will lose good emails.Â If you receive new prospects via email, you may miss out on good clients and revenue.Â If you have your settings too loose, you have to take up extra time to wade through the spam emails.
Here are some tips and facts that can help you control it.
Desktop-based (not cloud-based) anti-virus software is a must anyway, and most have an anti-spam component that can be activated to mark spam and move it to a junk folder in your Outlook or email software.Â You can then periodically review and delete the items in the junk folder.
Web hosting software
Many website hosting packages come with SpamAssassin which you can set up via your websiteâ€™s control panel.Â You can choose whether to delete the spam and you can set the level of deletion which is based on an email scoring system as to how spammy it is.Â Â Your webmster can help you set this up.
About half of all businesses have gone to third-party email solutions such as Google mail, Rackspace, Office 365, and many others.Â Many of these have built-in spam protection on their servers.
Gmail, which is free, is also very popular and filters the spam automatically.Â You can set up your gmail account so that it sends from your business email.
Challenge and response software
Some business owners have gone to a challenge and response software such as SpamArrest.Â All emails coming in require validation via a captcha (those boxes that have you prove youâ€™re a person and not a robot by entering letters and numbers) on the senderâ€™s part.
Old email addresses
Older email addresses are subject to more spam than newer ones.Â Also, if you use common emails such as firstname.lastname@example.org, you probably get more spam than most.Â Start over every 3-5 years with new emails.Â It is worth the time.
Too many email addresses
Spam will come in to all the email addresses you use, so if you have two email addresses, you may get twice as much spam.Â Keep the number of email addresses you use to an absolute minimum.
Avoid placing your email address on your website or in public forums where it can be â€œscrapedâ€ by robots that will place your email on lists without your permission.Â Even so-called reputable companies employ scrapers; itâ€™s more common than weâ€™d like to think.
Also, some of the more aggressive websites will capture your domain and/or email address from cookies, so beware.Â With Google Chrome, you can browse â€œincognito,â€ and we recommend you do that.
If youâ€™re challenged with spam, try one or more of these ideas to save time.